Article 1 – Name
The Orange Lego Users Group, herein referred to as “OLUG” or “group”, is an organization of Adult Fans of Lego (AFOLs) for the purpose of engaging in fellowship, building and displaying Lego creations while adhering to the Lego Group’s philosophy of “Leg Godt” or “playing well”.
Article 2 – Legal
LEGO® is a registered trademark of the LEGO Group of companies, which does not sponsor, authorize or endorse the OLUG or its affiliates.
Article 3 – Mission Statement
“To build and foster a democratic community among AFOLs (Adult Fans of LEGO) in the State of Florida while promoting the Lego hobby.”
Article 4 – Reason for Existence
- The group shall meet at least six times per year, or more if desired, and adequate notice is given. Meetings are held for the purpose of engaging in discussion, play and other activities involving Lego products. OLUG business will be discussed at meetings on a quarterly basis.
- The group will organize displays at local venues in order for Florida AFOLs, as well as AFOLs from other LUGS, to share their work with the public.
- The group must come to a majority vote to schedule and work a show. Voting to schedule a show requires your participation in the show. A lead, and an alternate member, will be chosen as contacts for each event.
Article 5 Membership
- Members must be 21 years of age or older and reside in the State of Florida in order to join.
- Members shall pay annual dues as stated on the OLUG website in June, by June 30th.
- Members are required to attend three meetings, or one meeting and one event, or two events annually. Officers will arrange remote absentia attendance for meetings using the technology available at the time.
- Members can vote, or choose not to vote, either in person or electronically, for a period of seven days, for all decisions requiring a vote. Votes are tabulated by an Officer or electronic means. The majority required is determined by the number of votes tabulated.
- Members will be removed from the group by a majority vote for egregious violations of standard operating procedures, selling restricted group benefits at any time, theft, drug use, behavior that is dangerous or harmful to the name and nature of the group.
- Members who resign at any time, must return all OLUG property to be recorded by the Treasurer, and will not be reimbursed for dues paid or any item donated to the group.
- New members have a 90 day probationary period where they must attend two meetings and show a willingness to play well. They are encouraged to participate in “show and tell” during meetings if scheduled. Members in their probationary period are not eligible for group benefits unless otherwise decided by a majority vote. Dues are to be paid within 30 days after the end of the probationary
- Membership allows individuals to participate in events, receive group benefits that a member qualifies for when available and to vote on decisions and elections.
- Members who bring a person younger than 21 years of age, bring a guest or sponsor a prospective member, are responsible for that person at all times during meetings and events.
- Members must “Leg Godt” (play well) within the group.
- The group will not be held liable for any damages to person or property which may result from performing routine group activities.
Article 6 – Officer Positions and Responsibilities
- There shall be three Officer positions, President, Treasurer and Secretary. These Offices are comprised of members in good standing who do not live in the same household. The officers hold a term of one year beginning July 1st and ending June 30th of the following year.
- President: Spokesperson, chairs meetings adhering to agenda, reports on general group status, and any other duties that may be related to the position.
- Treasurer: Collects dues, reconciles group bank account, reports on group budget at least quarterly, documents all group assets, coordinates benefit distribution equally, and any other duties that may be related to the position.
- Secretary: Coordinates meeting agendas with the President and Treasurer, serves as vice chairman at meetings, facilitates adhering to the scheduled agenda, records meeting minutes and distributes them within five days of meeting, and any other duties that may be related to the position.
- The Officers will be voted on annually in June and are elected by a majority vote.
- All Officers are appointed as signees on the group bank account for purchases approved by a majority vote.
- Officers may hold only two consecutive terms in the same position.
- Upon an Officer resigning their position or being removed by a vote, a new Officer for that position will be elected within 30 days.
- A member may decline a nomination for any Officer position.
Article 7 – SIGs (Special Interest Groups)
- While members are encouraged to build across all themes, Special Interest Groups (i.e. Educational/DACTA classes, Space, Castle, etc) may be formed by members who want to focus on a specific theme.
- Only current OLUG members may form or join a SIG. Any OLUG member may assist the SIG without actually joining the SIG. Joining a SIG is not a requirement for joining OLUG.
- The SIG reports their status to the Treasurer and OLUG at all scheduled business meetings.
- The SIG is responsible for organizing and running their events. All funds required must be approved by a majority vote from the OLUG. Any group property required by the SIG must be approved by the Officers and noted by the Treasurer in the group inventory.
- The SIG must operate under the same bylaws and operating procedures implemented by OLUG. Dues will not be collected within SIGs.
Article 8 – Records
- All group documents and records, including minutes, group building standards, membership roll, group budget, bylaws, voting records and other documents shall be securely archived online and accessible to all active members.
- General member contact information such as phone number, email address, city and state of residence shall be available to all active members. Street addresses and other personal information will be held confidential at the discretion of each member.
Article 9 Disputes
- If two or more members cannot agree on a particular issue, one or more Officers, will be contacted \ to help mediate the issue. Any issue which requires the group’s agreement will be voted upon using standard voting procedures.
- Any decision made by the Officers can be contested and put to a group vote, at the request of any member.